Bid Room Service Terms

Plain version: we build your bids and host them at our address with your brand on them. You pay for the routine work with a seat or by the package, and you pay us three percent when a bid we built becomes a signed contract — whichever door you came in through. Every clock in here runs from a timestamp our systems record, so nothing depends on anyone's memory.

1. What this is

These Service Terms are between you — the builder, remodeler, or design-build firm placing the order — and Kyle Tysvaer d/b/a Revenue Rx ("Revenue Rx," "we," "us"). They govern every Bid Room product: the First Bid Room, the Bid Room on a monthly seat or on the commission path, the Department, Bid Packages, Interior Complete, the Portal, and every room we host for you.

They become binding on you when an order forms under section 6 of the Terms of Service — at checkout, on payment of an invoice against a written proposal, or on signature of a services agreement — in the version in force at that recorded time. The Fee Schedule in force at the same time supplies the numbers. Where a services agreement is signed, it controls over these terms wherever the two disagree; where none is, these terms are the agreement.

The Terms of Service, the Privacy Policy, the Refund and Cancellation Policy, the Electronic Records and Signatures consent, and the Acceptable Use Policy apply alongside these terms and are not repeated here.

2. Words with a fixed meaning

Bid Package — one produced bid for one project: the formatted estimate built from your numbers, one rendered exterior view of the client's actual house or lot, the published room, and two revision rounds. It is the unit we produce, the unit we price, and what the close fee attaches to.

Room — the branded proposal pages for one Bid Package — proposal, timeline, and scope — published at a Revenue Rx address with your brand on them and reachable by one link.

Monthly Bid Package — the one Bid Package a seat grants at each successful monthly charge, under section 5. Bid Packages are priced in dollars on the Fee Schedule; there is no separate unit of account.

Complete Intake — the moment a Bid Package's intake passes the printed checklist in section 7 and is marked complete in your Projects tab.

Delivery — the moment a Bid Package is published to its Room and marked delivered in your Projects tab.

Client — the person or entity the Bid Package is presented to, together with any spouse, trust, estate, successor, assignee, or affiliated entity of that person or entity.

Project — the work described in a Bid Package at the property identified in it, including that work as later revised, re-scoped, re-phased, re-estimated, or re-bid.

Closed — a Bid Package is Closed when you, or any person or entity controlled by, controlling, or under common control with you, executes a construction agreement, design-build agreement, cost-plus agreement, or any other contract for construction work with the Client for the Project — whatever the contract is titled and whatever entity signs it.

Contract Sum — the total contract price stated in the executed contract, exclusive of sales tax. Where the contract is cost-plus or states no total, the Contract Sum is its stated budget, guaranteed maximum price, or the total of its schedule of values, whichever the contract provides. A written change order that raises the Contract Sum by more than ten percent recalculates the close fee on the revised sum.

Closed Through the System — for the Department only: a contract is Closed Through the System when it Closes a Bid Package we produced, or is executed inside a Room, or is with a Client who first reached you through a capture point we built or operate for you — a form, a Quick Estimator, the Portal, the CRM, an outbound campaign, or the land-buyer engine — during the term.

Commission path — production of a Bid Package for no seat fee and no monthly package, paid for by the close fee alone. Every Project over the seat threshold runs on it, and a builder may choose it for the whole Bid Room under section 3.

Seat threshold — three million dollars ($3,000,000). A Project whose estimated Contract Sum, or the figure carried in your own estimate, exceeds it is produced on the commission path whichever door you ordered through.

Recorded time — the time an event is recorded in the client portal, the Room system, or our billing system. It is stored in UTC and shown to you in Eastern time. Where none of those records an event, the recorded time is the time of our written notice to you about it, and email counts. A recorded time is conclusive between us absent manifest error.

Business day — Monday to Friday, excluding United States federal holidays, in the Eastern time zone.

3. The three doors

The First Bid Room. One Bid Package, at the single-bid price on the Fee Schedule. If that bid Closes, the close fee in section 4 applies and the single-bid price is credited against it. The single-bid price is also credited in full toward the Bid Room setup fee if you order the Bid Room within 60 days of the First Bid Room's recorded order time.

The Bid Room. A setup fee, then one of two ways to run it, chosen at order and recorded with it:

• the monthly seat — a monthly fee that includes one Bid Package a month, hosting of every Room, and your Projects tab (section 5); or
• the commission path — no monthly fee and no monthly package: every Bid Package is produced for the close fee alone, with the commission-path minimum per Closed Bid stated on the Fee Schedule, up to three Bid Packages live at a time (section 4).

The commission path is by invitation. We produce and pay for every Bid Package before we are paid anything on it, so we choose who we do that for, and we may decline to open it or to open a new slot, saying so before work begins rather than after.

The Department. A monthly base fee plus the close fee on everything Closed Through the System, for a six-month minimum term, in an exclusive territory, with Revenue Rx's principal in the CTO, CMO, and estimator seats inside your company (section 6). Everything the Bid Room sells is inside it.

Whichever door: the close fee in section 4 applies to every Bid Package we produce, and every Project over the seat threshold runs on the commission path.

4. The close fee — every bid we produce, every door

The fee. When a Bid Package we produced is Closed, you pay Revenue Rx three percent (3%) of the Contract Sum. This applies on every door. On the commission path, and on any Project over the seat threshold, the fee is subject to the minimum per Closed Bid on the Fee Schedule. On the First Bid Room, the single-bid price already paid is credited against it.

Where it sits. You may carry the fee as a line in your own proposal to the Client — "Preconstruction and proposal documentation," or words to that effect — so that it is funded by the Client as part of the Contract Sum rather than absorbed by your margin. We take no position on what you charge for that line or how you describe your own preconstruction services. The fee is owed whether or not you carry the line. Omitting it, renaming it, folding it into another line, or discounting it in negotiation does not reduce, defer, or extinguish what is due under this section.

The tail. A Bid Package that does not Close at once remains attributed to Revenue Rx for twenty-four (24) months from its recorded Delivery time. A contract executed with that Client for that Project within the tail is a Closed Bid, whether or not you re-bid the work, revised the scope or price, changed the contracting entity, or presented a later proposal produced without us. The tail survives the end of these terms, the lapse of a seat, and the end of a Department term.

Notice. You will tell us in writing within five (5) business days of executing any contract that Closes a Bid Package, and you will state the Contract Sum. A contract executed inside a Room (section 10) gives that notice by itself, at its recorded time.

Invoice and payment. We invoice the fee on receiving that notice, or on otherwise learning that a Bid Package has Closed. The fee is due on the earlier of your receipt of the first deposit, retainer, or draw under the executed contract, or thirty (30) days from the contract's recorded execution time. Payment is not contingent on the Client paying you, on the Project breaking ground, or on the Project being completed.

If the contract is cancelled. Where the Client rescinds within a statutory rescission period, or the contract is terminated before any deposit or draw is paid, the fee for that Bid Package is waived. A Project cancelled after you have received any money under it does not waive the fee.

Verification. On request, and no more than twice in any twelve-month period, you will provide the signature page and the price or schedule-of-values page of any contract executed with a Client to whom a Bid Package was presented, for the sole purpose of confirming whether a fee is due and in what amount. We treat what we receive as confidential and use it for nothing else.

Non-circumvention. You will not route a Client, or a Project, through another entity, a related party, an employee, a subcontractor, or a referral to a third party in order to avoid a fee that would otherwise be due. Nothing here stops you declining a project, working with a client you found independently of a Bid Package, or ending these terms under section 13.

Concurrent limit on the commission path. You may have three Bid Packages live at once. A Bid Package is live from its recorded Delivery until the earlier of its Close, your written notice that the bid was lost or withdrawn, or the expiry of your proposal by its own terms. When one stops being live, the slot reopens. There is no annual limit.

Spec homes and land-included deals. The close fee is a fee for proposal, design-presentation, and pre-construction documentation services. It is not a real-estate brokerage commission, and we do not act as a broker, agent, or finder in any sale of real property. Where a Project is sold together with the land it sits on, the fee attaches to the construction component of the transaction, and we will document it that way on request. If any law would require a licence for a payment on such a transaction, the parties will restructure the fee as a services fee on the construction component rather than forgo it.

5. The monthly seat

What it is. The seat is a monthly subscription at the seat fee on the Fee Schedule. Each successful monthly charge grants one Bid Package at its recorded time, keeps every Room you own live, and keeps your Projects tab open. Additional Bid Packages are bought at the Bid Package price on the Fee Schedule.

Billing. The seat bills monthly in advance by card, starting at the recorded order time and on the same day of each month after it, through our payment processor. It renews automatically until cancelled. There is no minimum term on the seat.

Cancelling. You may cancel from the billing page of the portal or by email at any time. Cancellation takes effect at the end of the paid period; the period already paid for is not refunded or prorated. Bid Packages granted before cancellation stay usable until they expire under section 7.

Lapse and going dark. If the seat ends — by cancellation, by a failed charge not cured within ten days, or by termination under section 13 — every Room you own stays live for thirty (30) days from the recorded end of the last paid period, and then goes dark. During those 30 days you can export each Room as a PDF from your Projects tab. A Room that has gone dark is retained for a further sixty (60) days and then deleted, except for the record of any Close, which we keep under section 4. Reactivating the seat within ninety (90) days of lapse restores your Rooms and your Projects tab without a new setup fee; after that, a new order and a new setup fee apply.

The seat threshold. The seat and its monthly Bid Packages cover Projects up to the seat threshold. A Project over it is produced on the commission path — it does not draw on the seat, Interior Complete is included, and the close fee applies with the commission-path minimum — whether or not you have a seat.

Changing the seat fee. We may change the seat fee by publishing a new Fee Schedule. It applies to your seat at the first billing date that falls at least 30 days after we post the new version and send notice to the email on your account. Cancelling before that billing date means you never pay the new fee.

6. The Department

What it is. The Department places Revenue Rx's principal in three seats inside your company for the term: the CTO seat — the front end from lead to signed contract, built and run: brand, the Bid Room, the estimator desk, the Quick Estimator, the Portal, the CRM with follow-up running, lead capture, and the land-buyer engine pointed at your territory, plus the development team for whatever the office needs next; the CMO seat — pipeline: advertising, reels, prospect pages, outbound, and follow-up; and the estimator seat — AI takeoff to a formatted estimate that you verify and own. It includes the office program (four weeks of setup and supervised production, then a weekly office hour and a monthly scorecard), five written playbooks, Interior Complete on every Bid Package, every Bid Package unmetered, and the Portal.

Fees. A monthly base fee at the Department rate on the Fee Schedule, billed monthly in advance from the recorded order time, plus three percent (3%) of the Contract Sum of every contract Closed Through the System during the term and, for Bid Packages we produced, during the tail in section 4. The close fee under this section is invoiced and paid exactly as in section 4.

Minimum term. Six (6) months from the recorded order time. After the minimum term the Department continues month to month until either party ends it on thirty (30) days' written notice. If you end it inside the minimum term, or we end it for your uncured breach, the base fee for the balance of the minimum term is due at once.

Territory and exclusivity. Your territory is the service area recorded on your order. While your base fee is current, we will not sell a Department seat to another builder whose service area overlaps your territory. Exclusivity is held by the seat: it lasts while the seat is filled and the base fee is current, and it ends when the term ends. It does not restrict the First Bid Room, the Bid Room, or Bid Packages to other builders, and it does not restrict work we do outside the residential construction trade.

The scorecard. Time to bid, bids sent, close rate, pipeline in the CRM, and Contract Sums Closed Through the System are reported monthly from the systems' recorded data. The last figure is the base for the close fee, and the record behind it is the record in section 4.

Seats and leads. Department seats are limited and are not a standing offer; the count published on the site is the count open on the date shown. Leads produced by the land-buyer engine are offered to Department clients in the relevant territory first. No volume of leads, bids, or contracts is promised — section 4 of the Terms of Service applies.

Your obligations. The office program needs your office in it: a named owner for the system, attendance at the weekly office hour, access to the accounts and systems the seats operate, and your numbers on time. A month in which your office does not participate is still a month of the term.

7. Bid packages, intake, delivery, revisions, and change orders

Bid packages. A monthly Bid Package is consumed at Complete Intake, not at order. An unused monthly Bid Package carries forward for twelve (12) months from its recorded grant time and then expires. They are not transferable to another company and are not refundable except as the Refund and Cancellation Policy says. On the commission path nothing is drawn from a seat: the Bid Package is produced for the close fee alone, and change orders are charged at the printed prices on the Fee Schedule.

Complete Intake — the printed checklist. Nothing is consumed and the delivery clock does not start until a Bid Package's intake passes all of the following and is marked complete in your Projects tab:

1. a plan set of no more than twelve sheets, or one dimensioned elevation, or a photo set of the site or existing structure;
2. your line-item numbers, in our estimate template;
3. your brand assets — or the instruction "use what is on our site."

Until then the job sits in waiting on you in your Projects tab, and nothing in this section runs. A plan set over twelve sheets, or unusual structural complexity, is quoted before work starts and the quote becomes part of the order when you accept it.

Start-anyway waiver. You may ask us to start on an incomplete package by initialling the waiver line in your Projects tab. If you do, anything supplied later is a change order at the printed rate, and the delivery clock restarts at the recorded time it arrives.

Delivery. A Bid Package is Delivered within five (5) business days of its recorded Complete Intake — three (3) business days on the commission path. If we miss it, that Bid Package is returned to your balance, or, on the commission path, the next change order on that job is free; that is the whole remedy for lateness.

Revision rounds. A revision round is one consolidated list of edits sent to us inside a 48-hour window that opens at the recorded time we deliver a draft or a revision. Two rounds are included in every Bid Package. A third or later round, edits sent piecemeal outside a window, and edits sent after the second round is closed are change orders.

Change orders. Work outside the Bid Package as ordered is a change order, priced in dollars on the Fee Schedule, one printed price whichever door you came in through: a new drawing or plan change that changes geometry; the same plan from a different view or camera; numbers re-sent after the estimate is formatted; a logo or brand swap after theming; a third revision round; and reopening a job idle for fourteen (14) or more days from the recorded time of the last action on it by either of us. We tell you a change order applies before we do the work, and the delivery clock for the changed work restarts at that recorded time. Change orders are not penalties; they are the same thing you bill your own clients for.

Rush. Delivery in 48 hours from Complete Intake is available at the rush rate on the Fee Schedule, subject to capacity, confirmed in your Projects tab before it is charged.

Capacity. We open no more than three new Bid Room setups a month. A setup ordered when the month is full is scheduled to the next open slot, and its recorded order time is unchanged for every other purpose in these terms.

8. Interior Complete, the Portal, and the rest of the rate card

Interior Complete is six interior rooms at photographic quality on the vision side of a Room — kitchen, great room, primary bedroom, primary bath, dining, and one flex room — plus a 30-second fly-through, at the price on the Fee Schedule. It is included on the Department and on every Project over the seat threshold. A single interior room, or an additional exterior view, is priced on the schedule.

The builder's number on the vision board. The Interior Complete render carries your own price to deliver that interior, as a line the Client can accept inside the bid. The estimate feeds it; you verify and own the figure, as with every number in a Room.

The Portal is a separate build in your brand for your Client — two years' hosting, an automated job-site photo feed, and nightly progress updates — at the price on the Fee Schedule, and included on the Department. It renews after two years at the renewal rate then published. Its photo automation processes the photos your crew's phones send it; you are responsible for what your crew photographs and for the permissions that requires.

The document suite — letter of intent, pre-construction design agreement, and construction agreement — is generated in your brand from our locked templates on the doors that include it. Section 11 says what that is and is not.

9. Where the rooms live

A Revenue Rx address. Every Room is published at an address on a Revenue Rx domain with your brand on it. Nothing is installed on your DNS, and nothing is hosted by you. You get one link to send.

The mark. Every Room, and every PDF exported from one, carries a "Built by Revenue Rx" mark. The mark is part of the product and is not removable at any price on the current Fee Schedule.

Access is the link. Rooms are not indexed by search engines and not listed anywhere; the unguessable link is the access control, and the Client never logs in. You are responsible for who you send a link to. Tell us if a link has reached someone it should not have, and we will re-issue it.

Availability. We keep Rooms up on a commercially reasonable basis, with maintenance when it is needed. We do not promise a service level, and an outage on a platform we run Rooms on is section 11 of the Terms of Service.

Your Projects tab. Your login to the client portal shows every Room you own, its status, its link, its recorded times, and whether a Close has been recorded against it. That tab is the record for sections 4, 5, and 7.

The asset. The Bid Room platform, the Room templates, the production pipeline, the estimator desk, the Portal system, and the document templates are Revenue Rx's property. You have a non-exclusive licence to use them for your own bids while these terms are in force and your account is current. Your brand, photography, drawings, numbers, client relationships, and job data are yours throughout and after. A Room is a hosted service; it is not transferred to you, and it goes dark under section 5 when the seat or term ends.

10. Signing inside the room

Where a Room offers it, you and your Client may execute the letter of intent, the design agreement, and the construction agreement inside the Room, under the Electronic Records and Signatures consent. A contract executed inside a Room is recorded with its recorded time, the signers, the document hash, and the Contract Sum, and that record is the notice of Close under section 4 and the base for the invoice.

Executing a Client contract for a Bid Package outside the Room does not change what is owed; it changes only how we learn of it. Section 4's notice, verification, and non-circumvention terms then apply.

We are not a party to any contract between you and your Client, and executing it inside a Room does not make us one.

11. Your numbers, your documents, your client

Your numbers. Every figure in every estimate is yours. We format and present your numbers; we do not set, warrant, verify, or guarantee them, and you are solely responsible for the accuracy of any price you put in front of a Client. Nothing we produce is an appraisal, a bid on our own account, or engineering.

Your documents. The document suite is formatting and flow, not legal advice. Every document we generate carries a review notice, and the statutory notices a residential construction contract needs in your state are yours and your attorney's to supply. Have your attorney review the set before its first use, and again when your state's law changes. We are not a contractor, designer, estimator of record, or joint venturer on any Project, and we are not licensed in any of those capacities.

Your Client. The information you place in a Room — the Client's name, the property, the drawings, the numbers, and anything signed there — is yours, held by us on your instructions. You are responsible for having the right to put it there and for telling your Client what the Room is. The Privacy Policy says what we do with it and how a Client can reach us.

12. Paying us

Prices. The Fee Schedule states one printed price for everything. Every printed price is the price for payment by card; a bank transfer (ACH or wire) takes three percent (3%) off it, because it costs less to accept. Prices are in United States dollars and exclude sales and use tax, which is added where it applies.

When. Setup fees, single purchases, Bid Packages, Interior Complete, and the Portal are paid at order. The seat and the Department base bill monthly in advance. Close fees are paid under section 4. Change orders are charged when confirmed.

Late. Amounts more than fifteen (15) days past due carry interest at 1.5% per month or the highest lawful rate if lower. While any amount is more than thirty (30) days overdue we may suspend production of new Bid Packages and suspend the Rooms on the overdue account on written notice, without ending these terms and without liability for the suspension. You pay our reasonable costs of collection, including attorneys' fees.

Chargebacks. A chargeback or payment reversal against a legitimate charge is a breach of these terms; the amount and our costs remain due.

13. Term, ending it, and what survives

Term. The seat runs month to month. The Department runs for its minimum term and then month to month. A single purchase and a First Bid Room run until the Bid Package is Delivered and its revision rounds are closed.

Ending it. Either of us may end an ongoing seat or Department on thirty (30) days' written notice, subject to the Department minimum term. We may end these terms at once on written notice if you are more than thirty (30) days overdue and do not cure within ten (10) days of notice, if you breach the Acceptable Use Policy, or if you use a Room, a document, or the platform to do something unlawful.

What survives. Ending these terms does not affect any Bid Package Delivered before the end. Each carries its full tail, and a close fee falls due on any of them that Closes within it exactly as if these terms were still in force. Sections 4, 9 (the asset), 10, 11, 12, this section, and 16 survive, along with anything else that by its nature should.

14. Changes to these terms, and the record of what you accepted

These Service Terms and the Fee Schedule are versioned. Each version has a version id, an effective date, and a content hash, and every version is kept at its own address under /legal/versions. A new version applies to a new order from its effective date. For an active seat or Department it applies at the first billing date that falls at least thirty (30) days after we post it and send notice to the email on your account; cancelling before that date means you never take it. A signed services agreement is not changed by a new version.

When your order forms, we record the version and hash of every document you accepted, the recorded time, and the network address and browser it came from. The record points at the exact text and is available to you from the portal on request.

15. The clocks

Every period in these terms runs from a recorded time. This table is the reference; where the prose and the table disagree, the prose in the section named controls.

16. Everything else

These Service Terms are governed by the laws of the State of Rhode Island, without regard to its conflict-of-laws rules. The disclaimer of warranties, limitation of liability, indemnification, and disputes sections of the Terms of Service (sections 15 to 18) apply to these Service Terms and to every order as if set out here, including the venue, the jury waiver, and the one-year limit on claims. Revenue Rx and you are independent contractors; neither is the other's agent, partner, employee, or joint venturer, and neither may bind the other. Each of us keeps the other's non-public business information confidential and uses it only to perform under these terms. You may not assign an order or these terms without our written consent; we may assign them to a successor. These Service Terms, the Fee Schedule, the order, the policies incorporated by the Terms of Service, and any signed agreement are the entire agreement on their subject.

17. Contact

Kyle Tysvaer d/b/a Revenue Rx · Riverside, RI · kyle@revenuerx.agency · (617) 397-5663

See also: Fee Schedule · Terms of Service · Refunds and cancellation · Electronic records · Privacy Policy · All versions