Bid Room Service Terms

Plain version: we build your bids and host them at our address with your brand on them. Bring us the job and you pay a fixed fee set by the size of it, before we start, and nothing when it closes — or, if we have qualified you, nothing before we start and five percent when it closes. Let us bring you the job and you pay nothing before we start and five percent when it closes — three percent if you hold the Department seat. Every clock in here runs from a timestamp our systems record, so nothing depends on anyone's memory.

1. What this is

These Service Terms are between you — the builder, remodeler, or design-build firm placing the order — and Kyle Tysvaer d/b/a Revenue Rx ("Revenue Rx," "we," "us"). They govern every Bid Room product: Rendered, Sourced & Rendered, the Department, Bid Packages, Interior Complete, the Portal, and every room we host for you.

They become binding on you when an order forms under section 6 of the Terms of Service — at checkout, on payment of an invoice against a written proposal, or on signature of a services agreement — in the version in force at that recorded time. The Fee Schedule in force at the same time supplies the numbers. Where a services agreement is signed, it controls over these terms wherever the two disagree; where none is, these terms are the agreement.

The Terms of Service, the Privacy Policy, the Refund and Cancellation Policy, the Electronic Records and Signatures consent, and the Acceptable Use Policy apply alongside these terms and are not repeated here.

2. Words with a fixed meaning

Bid Package — one produced bid for one project: the formatted estimate built from your numbers, one rendered exterior view of the client's actual house or lot, the published room, and two revision rounds. It is the unit we produce and the unit we price.

Room — the branded proposal pages for one Bid Package — proposal, timeline, and scope — published at a Revenue Rx address with your brand on them and reachable by one link.

Band — one of the ranges of contract value on the Fee Schedule, each with a fixed fee for a Bid Package. Each Band's upper edge is inclusive. A job's Band is set by the total of the estimate you supply at Complete Intake, under section 5.

Complete Intake — the moment a Bid Package's intake passes the printed checklist in section 7 and is marked complete in your Projects tab.

Delivery — the moment a Bid Package is published to its Room and marked delivered in your Projects tab.

Client — the person or entity the Bid Package is presented to, together with any spouse, trust, estate, successor, assignee, or affiliated entity of that person or entity.

Project — the work described in a Bid Package at the property identified in it, including that work as later revised, re-scoped, re-phased, re-estimated, or re-bid.

Closed — a Bid Package is Closed when you, or any person or entity controlled by, controlling, or under common control with you, executes a construction agreement, design-build agreement, cost-plus agreement, or any other contract for construction work with the Client for the Project — whatever the contract is titled and whatever entity signs it.

Contract Sum — the total contract price stated in the executed contract, exclusive of sales tax. Where the contract is cost-plus or states no total, the Contract Sum is its stated budget, guaranteed maximum price, or the total of its schedule of values, whichever the contract provides. A written change order that raises the Contract Sum by more than ten percent recalculates the close fee on the revised sum.

Sourced Lead — a Client we brought to you. A Client is a Sourced Lead where they first reached you through a capture point we built or operate for you — a form, a Quick Estimator, the Portal, the CRM, an outbound campaign, the land-buyer engine, or a territory mailing — or where we identified them and handed them to you in writing before you had a live opportunity with them. A Client already in your pipeline, already known to you, or introduced to you by anyone else is not a Sourced Lead. Where whether a Client is a Sourced Lead is in dispute, your own records govern and we will accept them.

Sourced Close — a Closed Bid where the Bid Package we produced was for a Sourced Lead. Both halves must be ours. A Bid Package we produced for a Client you brought is not a Sourced Close, and a Sourced Lead who Closes on a bid we did not produce is not one either.

Qualified — the status a builder must hold before we will source a Client for them, and before we will open the On the Close election on a job they bring. We grant it in writing and may withdraw it in writing. The first test is capability: demonstrated ability and capacity to build the kind and size of work in question, judged on completed projects we can verify. Beyond that you must be licensed and registered to build where you build and remain so; carry general liability and workers' compensation at or above the limits we state, evidenced by certificates; hold a verifiable trading history and public reputation we have reviewed — completed projects we can confirm, references we can reach, and a public review record we can read; have passed the credit and payment-history check we run before we grant it, at the size of job we intend to hand you; and be current on everything owed to us. We may re-run any of these checks once in any twelve-month period. The same status opens both close-fee paths: Sourced & Rendered, and On the Close on the Rendered door.

On the Close — the payment election on a Rendered order, open only to a Qualified builder: nothing is paid at order, Interior Complete is included, and the close fee in section 4 is owed if the Bid Package Closes. The election is made at order and is fixed at Delivery. A Rendered Bid Package ordered On the Close is a Deferred Bid Package. A Sourced Lead can never be a Deferred Bid Package; a Sourced Lead is on the Sourced & Rendered door.

Recorded time — the time an event is recorded in the client portal, the Room system, or our billing system. It is stored in UTC and shown to you in Eastern time. Where none of those records an event, the recorded time is the time of our written notice to you about it, and email counts. A recorded time is conclusive between us absent manifest error.

Business day — Monday to Friday, excluding United States federal holidays, in the Eastern time zone.

3. The three doors

Rendered. You bring the job. We produce the Bid Package, and you pay one of two ways, chosen at order. At order: a fixed fee set by its Band on the Fee Schedule, plus any add-ons you order, paid at order — and no close fee is owed on a Rendered Bid Package paid at order, whatever it Closes at. On the Close: nothing at order, Interior Complete included, and the close fee in section 4 if it Closes — open only to a builder who is Qualified, and we may decline the election on a given job before work begins. The choice is fixed at Delivery. Section 5 says how the Band is set and how long the Room stays live.

Sourced & Rendered. We bring the job and we produce the Bid Package, with Interior Complete included, for nothing at order. When it Closes you pay the close fee in section 4. This door is open only to a builder who is Qualified, and a Sourced Lead is always on this door: we will not accept a Rendered order for a Sourced Lead, and a Rendered order placed for one is treated as Sourced & Rendered, with any fee paid at order credited against the close fee. We find the job and produce the bid before we are paid anything, so we choose who we do that for, and we may decline to open a slot, saying so before work begins rather than after.

The Department. A monthly base fee plus the close fee on every Sourced Close, for a six-month minimum term, in an exclusive territory, with Revenue Rx's principal in the CTO, CMO, and estimator seats inside your company (section 6). Every Bid Package the Department produces for a Client you brought is inside the base fee. Everything the Bid Room sells is inside it.

4. The close fee — Sourced Closes and Deferred Bid Packages

The fee. When a Sourced Close occurs, or a Deferred Bid Package Closes, you pay Revenue Rx five percent (5%) of the Contract Sum — or, on a Sourced Close, three percent (3%) where your Department term under section 6 was current at the Bid Package's recorded Delivery. The rate keys off the seat, not off who brought the lead, and it is fixed at Delivery. There is no minimum and no ceiling. It applies on the Sourced & Rendered door, On the Close on the Rendered door, and on the Department. It never applies to a Rendered Bid Package paid at order. A Deferred Bid Package does not arise inside the Department, where every Bid Package for a Client you brought is inside the base fee.

Which door a bid is on is fixed at Delivery. A Bid Package is Sourced & Rendered, or it is not, by whether the Client was a Sourced Lead at its recorded Delivery, and that does not move afterwards: a Client who becomes known to you later, a Bid Package re-scoped or re-bid inside the tail, the withdrawal of your Qualified status, or the start or end of a Department term does not change it — a Bid Package Delivered at three percent stays at three percent through its tail even if the seat lapses first, and one Delivered at five percent stays at five percent even if you take the seat afterwards. A Deferred Bid Package stays Deferred: it is not converted to paid-at-order after Delivery, and a Rendered order placed later for the same Client and Project inside the tail does not replace it. Where we cannot show the Client was a Sourced Lead at Delivery, and the Bid Package was not Deferred, no close fee is owed.

Where it sits. You may carry the fee as a line in your own proposal to the Client — "Preconstruction and proposal documentation," or words to that effect — so that it is funded by the Client as part of the Contract Sum rather than absorbed by your margin. We take no position on what you charge for that line or how you describe your own preconstruction services. The fee is owed whether or not you carry the line. Omitting it, renaming it, folding it into another line, or discounting it in negotiation does not reduce, defer, or extinguish what is due under this section.

The tail. A Sourced & Rendered or Deferred Bid Package that does not Close at once remains attributed to Revenue Rx for twenty-four (24) months from its recorded Delivery time. A contract executed with that Client for that Project within the tail is a Sourced Close — or, on a Deferred Bid Package, a Close that owes the fee — whether or not you re-bid the work, revised the scope or price, changed the contracting entity, or presented a later proposal produced without us. The tail survives the end of these terms and the end of a Department term.

Notice. You will tell us in writing within five (5) business days of executing any contract that Closes a Sourced & Rendered or Deferred Bid Package, and you will state the Contract Sum. A contract executed inside a Room (section 10) gives that notice by itself, at its recorded time.

Invoice and payment. We invoice the fee on receiving that notice, or on otherwise learning of the Close. The fee is due on the earlier of your receipt of the first deposit, retainer, or draw under the executed contract, or thirty (30) days from the contract's recorded execution time. Payment is not contingent on the Client paying you, on the Project breaking ground, or on the Project being completed.

If the contract is cancelled. Where the Client rescinds within a statutory rescission period, or the contract is terminated before any deposit or draw is paid, the fee for that Bid Package is waived. A Project cancelled after you have received any money under it does not waive the fee.

Verification. On request, and no more than twice in any twelve-month period, you will provide the signature page and the price or schedule-of-values page of any contract executed with a Sourced Lead to whom a Bid Package was presented, or with the Client of a Deferred Bid Package, for the sole purpose of confirming whether a fee is due and in what amount. We treat what we receive as confidential and use it for nothing else.

Non-circumvention. You will not route a Sourced Lead, or their Project, through another entity, a related party, an employee, a subcontractor, or a referral to a third party in order to avoid a fee that would otherwise be due, and you will not place a Sourced Lead on the Rendered door to avoid it. You will not re-bid the Project of a Deferred Bid Package on the paid-at-order path, through another entity, or through a later proposal produced without us, to avoid it. Nothing here stops you declining a project, working with a client you found independently, or ending these terms under section 13.

Live at a time. Across the two close-fee paths together — Sourced & Rendered and On the Close — you may have three Bid Packages live at once. A Bid Package is live from its recorded Delivery until the earlier of its Close, your written notice that the bid was lost or withdrawn, or the expiry of your proposal by its own terms. When one stops being live, the slot reopens. There is no annual limit.

Spec homes and land-included deals. The close fee is a fee for proposal, design-presentation, and pre-construction documentation services. It is not a real-estate brokerage commission, and we do not act as a broker, agent, or finder in any sale of real property. Where a Project is sold together with the land it sits on, the fee attaches to the construction component of the transaction, and we will document it that way on request. If any law would require a licence for a payment on such a transaction, the parties will restructure the fee as a services fee on the construction component rather than forgo it.

5. Rendered — the Band, the fee, and the Room

The fee. The fee for a Rendered Bid Package paid at order is the fixed fee for its Band on the Fee Schedule, plus any add-ons ordered with it. It is paid at order and is refundable as the Refund and Cancellation Policy says — in full before Complete Intake, not after.

How the Band is set. By the total of the estimate you supply at Complete Intake — your own numbers, in our template. Where the job has no estimate yet, the figure you state at order sets a provisional Band, and the Band is fixed when your estimate arrives. If the total changes Band before Delivery, the fee moves with it and the difference is charged or refunded at the recorded time of the change. The Band does not move after Delivery, whatever the Project closes at. A Deferred Bid Package has no Band: its fee is the close fee in section 4, and its add-ons other than Interior Complete are paid at order at the printed price.

Over the top Band. A job over the top Band on the Fee Schedule is quoted in writing before work starts, and the quote becomes part of the order when you accept it. Everything else in these terms applies to it.

How long a Room stays live. A Room stays live for twelve (12) months from its recorded Delivery, and for as long after that as you have placed an order with us in the preceding twelve months. When neither is true, we give thirty (30) days' written notice; during those thirty days you can export the Room as a PDF from your Projects tab; then it goes dark. A Room that has gone dark is retained for a further sixty (60) days and then deleted, except for the record of any Close, which we keep under section 4. Your Projects tab stays open while you have any live Room.

No close fee when paid at order. Nothing in section 4 applies to a Rendered Bid Package paid at order. You owe nothing further when it Closes, and we do not ask you to tell us whether it did — though we would like to know. A Deferred Bid Package is under section 4.

6. The Department

What it is. The Department places Revenue Rx's principal in three seats inside your company for the term: the CTO seat — the front end from lead to signed contract, built and run: brand, the Bid Room, the estimator desk, the Quick Estimator, the Portal, the CRM with follow-up running, lead capture, and the land-buyer engine pointed at your territory, plus the development team for whatever the office needs next; the CMO seat — pipeline: advertising, reels, prospect pages, outbound, and follow-up; and the estimator seat — AI takeoff to a formatted estimate that you verify and own. It includes the office program (four weeks of setup and supervised production, then a weekly office hour and a monthly scorecard), five written playbooks, Interior Complete on every Bid Package, every Bid Package unmetered, and the Portal.

Fees. A monthly base fee at the Department rate on the Fee Schedule, billed monthly in advance from the recorded order time, plus the close fee in section 4 on every Sourced Close during the term and, for Bid Packages we produced during the term, during the tail. A Bid Package the Department produces for a Client you brought is inside the base fee and carries no close fee; the On the Close election does not arise inside the Department. The close fee is invoiced and paid exactly as in section 4.

Minimum term. Six (6) months from the recorded order time. After the minimum term the Department continues month to month until either party ends it on thirty (30) days' written notice. If you end it inside the minimum term, or we end it for your uncured breach, the base fee for the balance of the minimum term is due at once.

Territory and exclusivity. Your territory is the service area recorded on your order. While your base fee is current, we will not sell a Department seat to another builder whose service area overlaps your territory. Exclusivity is held by the seat: it lasts while the seat is filled and the base fee is current, and it ends when the term ends. It does not restrict Rendered or Sourced & Rendered work for other builders, and it does not restrict work we do outside the residential construction trade.

The scorecard. Time to bid, bids sent, close rate, pipeline in the CRM, and the Contract Sums of Sourced Closes are reported monthly from the systems' recorded data. The last figure is the base for the close fee, and the record behind it is the record in section 4.

Seats and leads. Department seats are limited and are not a standing offer; the count published on the site is the count open on the date shown. Sourced Leads produced by the land-buyer engine are offered to Department clients in the relevant territory first. No volume of leads, bids, or contracts is promised — section 4 of the Terms of Service applies.

Your obligations. The office program needs your office in it: a named owner for the system, attendance at the weekly office hour, access to the accounts and systems the seats operate, and your numbers on time. A month in which your office does not participate is still a month of the term.

7. Intake, delivery, revisions, and change orders

Complete Intake — the printed checklist. The delivery clock does not start until a Bid Package's intake passes all of the following and is marked complete in your Projects tab:

1. a plan set of no more than twelve sheets, or one dimensioned elevation, or a photo set of the site or existing structure;
2. your line-item numbers, in our estimate template;
3. your brand assets — or the instruction "use what is on our site."

Until then the job sits in waiting on you in your Projects tab, and nothing in this section runs. A plan set over twelve sheets, additional buildings, or unusual structural complexity is quoted before work starts and the quote becomes part of the order when you accept it.

Start-anyway waiver. You may ask us to start on an incomplete package by initialling the waiver line in your Projects tab. If you do, anything supplied later is a change order at the printed rate, and the delivery clock restarts at the recorded time it arrives.

Delivery. A Bid Package is Delivered within five (5) business days of its recorded Complete Intake — three (3) business days on the Sourced & Rendered door. If we miss it, a Rendered fee paid at order is refunded in full; on a Deferred Bid Package, on Sourced & Rendered, and on the Department, the next change order on that job is free. That is the whole remedy for lateness.

Revision rounds. A revision round is one consolidated list of edits sent to us inside a 48-hour window that opens at the recorded time we deliver a draft or a revision. Two rounds are included in every Bid Package. A third or later round, edits sent piecemeal outside a window, and edits sent after the second round is closed are change orders.

Change orders. Work outside the Bid Package as ordered is a change order, priced in dollars on the Fee Schedule, one printed price whichever door you came in through: a new drawing or plan change that changes geometry; the same plan from a different view or camera; numbers re-sent after the estimate is formatted; a logo or brand swap after theming; a third revision round; and reopening a job idle for fourteen (14) or more days from the recorded time of the last action on it by either of us. We tell you a change order applies before we do the work, and the delivery clock for the changed work restarts at that recorded time. Change orders are not penalties; they are the same thing you bill your own clients for.

Rush. Delivery in 48 hours from Complete Intake is available at the rush rate on the Fee Schedule, subject to capacity, confirmed in your Projects tab before it is charged.

Capacity. We take on no more than three new builders a month. A first order placed when the month is full is scheduled to the next open slot, and its recorded order time is unchanged for every other purpose in these terms.

8. Interior Complete, the Portal, and the rest of the rate card

Interior Complete is six interior rooms at photographic quality on the vision side of a Room — kitchen, great room, primary bedroom, primary bath, dining, and one flex room — plus a 30-second fly-through, at the price on the Fee Schedule — the same figure as the Band fee for the job, so the interior is priced like the exterior. It is included on Sourced & Rendered, on a Deferred Bid Package, and on the Department. A single interior room, or an additional exterior view, is priced on the schedule.

The builder's number on the vision board. The Interior Complete render carries your own price to deliver that interior, as a line the Client can accept inside the bid. The estimate feeds it; you verify and own the figure, as with every number in a Room.

The Portal is a separate build in your brand for your Client — two years' hosting, an automated job-site photo feed, and nightly progress updates — at the price on the Fee Schedule, and included on the Department. It renews after two years at the renewal rate then published. Its photo automation processes the photos your crew's phones send it; you are responsible for what your crew photographs and for the permissions that requires.

The document suite — letter of intent, pre-construction design agreement, and construction agreement — is generated in your brand from our locked templates on the doors that include it: the letter of intent on every door, the letter of intent and construction agreement on Sourced & Rendered and on a Deferred Bid Package, and all three on the Department. Section 11 says what that is and is not.

9. Where the rooms live

A Revenue Rx address. Every Room is published at an address on a Revenue Rx domain with your brand on it. Nothing is installed on your DNS, and nothing is hosted by you. You get one link to send.

The mark. Every Room, and every PDF exported from one, carries a "Built by Revenue Rx" mark. The mark is part of the product and is not removable at any price on the current Fee Schedule.

Access is the link. Rooms are not indexed by search engines and not listed anywhere; the unguessable link is the access control, and the Client never logs in. You are responsible for who you send a link to. Tell us if a link has reached someone it should not have, and we will re-issue it.

Availability. We keep Rooms up on a commercially reasonable basis, with maintenance when it is needed. We do not promise a service level, and an outage on a platform we run Rooms on is section 11 of the Terms of Service.

Your Projects tab. Your login to the client portal shows every Room you own, its status, its link, its Band, its recorded times, and whether a Close has been recorded against it. That tab is the record for sections 4, 5, and 7.

The asset. The Bid Room platform, the Room templates, the production pipeline, the estimator desk, the Portal system, and the document templates are Revenue Rx's property. You have a non-exclusive licence to use them for your own bids while these terms are in force and your account is current. Your brand, photography, drawings, numbers, client relationships, and job data are yours throughout and after. A Room is a hosted service; it is not transferred to you, and it goes dark under section 5.

10. Signing inside the room

Where a Room offers it, you and your Client may execute the letter of intent, the design agreement, and the construction agreement inside the Room, under the Electronic Records and Signatures consent. A contract executed inside a Room is recorded with its recorded time, the signers, the document hash, and the Contract Sum, and on a Sourced & Rendered or Deferred Bid Package that record is the notice of Close under section 4 and the base for the invoice.

Executing a Client contract outside the Room does not change what is owed; it changes only how we learn of it. Section 4's notice, verification, and non-circumvention terms then apply.

We are not a party to any contract between you and your Client, and executing it inside a Room does not make us one.

11. Your numbers, your documents, your client

Your numbers. Every figure in every estimate is yours. We format and present your numbers; we do not set, warrant, verify, or guarantee them, and you are solely responsible for the accuracy of any price you put in front of a Client. Nothing we produce is an appraisal, a bid on our own account, or engineering. The total of your estimate sets your Band; that is a use of your number, not an opinion on it.

Your documents. The document suite is formatting and flow, not legal advice. Every document we generate carries a review notice, and the statutory notices a residential construction contract needs in your state are yours and your attorney's to supply. Have your attorney review the set before its first use, and again when your state's law changes. We are not a contractor, designer, estimator of record, or joint venturer on any Project, and we are not licensed in any of those capacities.

Your Client. The information you place in a Room — the Client's name, the property, the drawings, the numbers, and anything signed there — is yours, held by us on your instructions. You are responsible for having the right to put it there and for telling your Client what the Room is. The Privacy Policy says what we do with it and how a Client can reach us.

12. Paying us

Prices. The Fee Schedule states one printed price for everything. Every printed price is the price for payment by card; a bank transfer (ACH or wire) takes three percent (3%) off it, because it costs less to accept. Prices are in United States dollars and exclude sales and use tax, which is added where it applies.

When. The Rendered fee, add-ons, and the Portal are paid at order. The Department base bills monthly in advance. Close fees are paid under section 4. Change orders are charged when confirmed.

Late. Amounts more than fifteen (15) days past due carry interest at 1.5% per month or the highest lawful rate if lower. While any amount is more than thirty (30) days overdue we may suspend production of new Bid Packages and suspend the Rooms on the overdue account on written notice, without ending these terms and without liability for the suspension. You pay our reasonable costs of collection, including attorneys' fees.

Chargebacks. A chargeback or payment reversal against a legitimate charge is a breach of these terms; the amount and our costs remain due.

13. Term, ending it, and what survives

Term. A Rendered or Sourced & Rendered order runs until the Bid Package is Delivered and its revision rounds are closed; its Room then lives under section 5 and its tail, if any, under section 4. The Department runs for its minimum term and then month to month.

Ending it. Either of us may end an ongoing Department on thirty (30) days' written notice, subject to the minimum term. We may end these terms at once on written notice if you are more than thirty (30) days overdue and do not cure within ten (10) days of notice, if you breach the Acceptable Use Policy, or if you use a Room, a document, or the platform to do something unlawful.

What survives. Ending these terms does not affect any Bid Package Delivered before the end. Each Sourced & Rendered and Deferred Bid Package carries its full tail, and a close fee falls due on any of them that Closes within it exactly as if these terms were still in force. Sections 4, 5 (the Room), 9 (the asset), 10, 11, 12, this section, and 16 survive, along with anything else that by its nature should.

14. Changes to these terms, and the record of what you accepted

These Service Terms and the Fee Schedule are versioned. Each version has a version id, an effective date, and a content hash, and every version is kept at its own address under /legal/versions. A new version applies to a new order from its effective date. For an active Department it applies at the first billing date that falls at least thirty (30) days after we post it and send notice to the email on your account; ending the Department before that date means you never take it. A signed services agreement is not changed by a new version.

When your order forms, we record the version and hash of every document you accepted, the recorded time, and the network address and browser it came from. The record points at the exact text and is available to you from the portal on request.

15. The clocks

Every period in these terms runs from a recorded time. This table is the reference; where the prose and the table disagree, the prose in the section named controls.

16. Everything else

These Service Terms are governed by the laws of the State of Rhode Island, without regard to its conflict-of-laws rules. The disclaimer of warranties, limitation of liability, indemnification, and disputes sections of the Terms of Service (sections 15 to 18) apply to these Service Terms and to every order as if set out here, including the venue, the jury waiver, and the one-year limit on claims. Revenue Rx and you are independent contractors; neither is the other's agent, partner, employee, or joint venturer, and neither may bind the other. Each of us keeps the other's non-public business information confidential and uses it only to perform under these terms. You may not assign an order or these terms without our written consent; we may assign them to a successor. These Service Terms, the Fee Schedule, the order, the policies incorporated by the Terms of Service, and any signed agreement are the entire agreement on their subject.

17. Contact

Kyle Tysvaer d/b/a Revenue Rx · Riverside, RI · kyle@revenuerx.agency · (617) 397-5663

See also: Fee Schedule · Terms of Service · Refunds and cancellation · Electronic records · Privacy Policy · All versions